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Annual General
Meeting
and
Extra-ordinary
General
Meetings
15 The AGM
will be held not later than 1st November and at least 14 days
notice will be given of the AGM date by posting a notice on the club notice
board.
16 Minutes
of the AGM will be taken and agenda will include :
Minutes of previous AGM
Any
Matters Arising
Financial Report for the previous year
Membership Status
General
reports for activities of previous year
Election re-election of Committee and Office Bearers
Activities for the forthcoming year
Any
Other Business
The
date of next AGM
16
Extra-ordinary General Meetings can be called by the Secretary, acting on
behalf of the Committee. At least 14 days notice will be given notifying
members by posting a notice, stating the reason for the meeting on the club
notice board. |
Quorum
17 The
Quorum for the Annual General Meeting or Extra-ordinary General Meeting
shall be a minimum of one-fifth of the total membership of the Club.
18 In the
event of a Quorum not being reached at an AGM, the Secretary or Interim
Secretary appointed by those present, will call an Extra-ordinary General
Meeting with-in six weeks.
19 If a
quorum is again not achieved, the Clubs activities will be suspended and
Office Bearers from the previous year will determine the Club’s future. Any
assets resulting from the Club’s cessation will be donated to a local
recognised charity with details of closing accounts submitted to AGA.
Committee
Meetings
20 The
committee, or any sub-committee appointed, will manage all business and
affairs of the Club. Rules and regulations made by the Committee shall be
binding on each member. The quorum for a Committee meeting will be five at
least two of which must be Office Bearers.
21 Except
for extenuating circumstances, and other than July and August, the Committee
shall hold meetings at least once in every month. |
22 Minutes
of Committee Meetings will be taken and agenda will include :
Minutes
of previous Committee Meeting
Any
Matters Arising
Any
Correspondence
General
reports for activities of previous month
Activities for the forthcoming months
Any
Other Business
The
date of next Committee Meeting
23 Members
may submit recommendations in writing to the Secretary for consideration by
the Committee.
24 Any
member of the Club may attend committee meetings to contribute or raise
issues of concern.
25 If a
matter of concern which has been raised at a committee meeting by a member,
is not addressed to the satisfaction of a club member, he may require the
Secretary to call an Extra-ordinary General Meeting writing a petition,
signed by not less than 10 members of the Club, specifying the grounds of
the complaint, to the Secretary.
26 The
Secretary will be obliged to call an Extra-ordinary General Meeting within
six weeks of receipt of the petition and this may run concurrent with
a regular Committee Meeting. |
27 The
Committee may fill any Committee vacancy which occurs by co-opting member(s).
Co-opted members will resign at the end of the year.
28 The
Secretary and Treasurer shall keep correct minutes of all meetings and
proper accounts showing the detailed financial affairs of the Club.
Financial
Accounts
29 The
annual accounts of the Club shall be submitted by the Treasurer for audit
by two members from the Committee.
30 The Club
Financial Year shall end on 31st August .
31 This
revised Constitution was agreed at AGM of 4 October 2006
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